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Accounts Payable Clerk


Objective: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Job Responsibilities:
o Reconciles processed work by verifying entries and comparing system reports to balances.
o Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
o Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
o Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
o Maintains accounting ledgers by verifying and posting account transactions.
o Verifies vendor accounts by reconciling monthly statements and related transactions.
o Maintains historical records by filing documents.
o Disburses petty cash by recording entry; verifying documentation.
o Reports sales taxes by calculating requirements on paid invoices.
o Protects organization's value by keeping information confidential.
o Updates job knowledge by participating in educational opportunities.
o Accomplishes accounting and organization mission by completing related tasks as needed.
o Protects operations by keeping financial information and plans confidential.
Required Competencies:
o 3 to 5 years of related experience.
o General math skills and data entry skills.
o Thoroughness and organization when analyzing information.
o Excellent negotiating skills when dealing with vendor relationships
o Strong technology skills, with demonstrated proficiency in Excel.
o Confident communicator; strong collaborator and strong attention to detail.
o Ability to maintain professionalism in dealing with customers, vendors, and coworkers via web, telephone, fax, email, and face-to-face meetings.
o Enthusiasm for the job and willingness to take on additional responsibility.
o Excellent organizational and time management skills with the ability to prioritize the workload.
o Must agree with and fit the D&D Culture and Company Values which include: Integrity, Teamwork, Financial Success, and Excellence.
Benefits:
o Health, Dental, and Life Insurance
o 5 Paid Holidays: New Year's Day, July 4th, Labor Day, Thanksgiving Day, and Christmas Day
o Monthly Birthday Celebrations
D&D History:
o Established in 1972, D&D remains locally owned and family operated.
o Built around knowledgeable western-minded staff that provides impeccable customer service.
o Prided in a heritage rich, friendly-faced company, with quality goods and services.
o Continues to do business the old fashion way, with a hand shake and a smile.
o Vision: Bring people together with diverse talents and backgrounds who respect and care about each other to serve our community and constantly exceed our customers' expectations in service and products, while continuing a history of an organization marked by respect and integrity.
o Mission: Operate a family owned business that offers quality products and services as diverse as Texas. Empowering our team members while being profitable in a way that honors God in our community.


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